Microsoft's latest tests may encourage Google Workspace users to reconsider using Office applications instead
In a bid to challenge Google Workspace's dominance in the office suite market, Microsoft is conducting a limited test of a free, ad-supported version of its Office suite in India. This web-based offering, available through a Microsoft account, provides basic editing, viewing, and collaboration tools for casual users, but falls short of the full-featured Microsoft 365 versions.
The free, ad-supported version of Microsoft Office primarily operates through free online versions of Word, Excel, and PowerPoint. Users can access these tools without subscription fees, but they are subject to advertisements and certain limitations. For instance, the free version does not support advanced data analysis, extensive formatting, macros, or access to the Publisher and Access apps.
One of the key differences between the free and paid versions lies in the offline access. While the free version is primarily online, the full Microsoft 365 version can be used both online and offline with desktop apps. The free version also offers limited cloud storage, primarily via OneDrive, while the full Microsoft 365 version includes 1 TB OneDrive cloud storage per user.
The free version of Microsoft Office also comes with ads, which may interrupt the user's workflow. Microsoft aims to find a balance that does not discourage use, but the frequency of shown ads is yet to be determined. Another limitation is that files cannot be saved locally and must be uploaded to OneDrive, which users can subsequently download.
Microsoft Office is a widely used application suite, but its high cost of $99 per year is considered prohibitive for casual use. This new, ad-supported version could potentially attract more users and bridge the significant gap in userbase between Microsoft Office and Google Workspace, which currently boasts a 79.67% market share compared to Microsoft Office's 10.35%, according to 6sense.
However, it's important to note that Microsoft has stated that there are currently no plans to launch a free, ad-supported version of Microsoft Office desktop apps. The purpose of the free, ad-supported version is not yet confirmed.
In conclusion, the free, ad-supported Microsoft Office offers basic functionality through web-based apps, but it comes with several limitations compared to the full paid Microsoft 365 versions. This version is primarily suited for casual users with minimal and occasional document editing needs. Professionals or power users, on the other hand, would benefit significantly from the paid Microsoft 365 suite.
- The free, ad-supported version of Microsoft Office includes web-based versions of Word, Excel, and PowerPoint, but lacks advanced data analysis, extensive formatting, macros, and access to the Publisher and Access apps, similar to a limited display.
- Despite offering only limited cloud storage through OneDrive, the free version of Microsoft Office can still be a potential reward for casual users, as it is free and ad-supported, making it more affordable than the paid Microsoft 365 version with its expensive $99 per year price tag.
- As for technology devices, a laptop equipped with a keyboard and a display can provide the necessary platform for users to access the free, ad-supported version of Microsoft Office and conduct basic document editing tasks, although they may encounter ads and certain restrictions.
